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Frederick E. Berry Library and Learning Commons

Help & Services

Course Reserves


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Course Reserves Guidelines

Course Reserves are located behind the Library Help Desk. Students must present a valid, barcoded ID/library card in order to borrow items from course reserve. Students may check out up to two reserve items at any one time.


Placing an Item on Reserve

In order for any item to be placed on reserve, it must be accompanied by a complete and accurate Reserve Request form. Alternatively, complete the top portion of the form and attach a list of materials, reading list, or syllabus. Incomplete forms will be returned to the instructor and may delay the processing of materials. Faculty may also email Reserve Request forms to the Circulation Department by completing an online form.

Instructors may submit course reserve material for the duration of the semester in which a course is offered. Please indicate on the Reserve Request form the semester(s) when items will be used. Items will be removed from reserve and returned to you at the end of the time indicated.

For your students' benefit, please be sure that the citation on the Reserve Request form is identical to that on the course syllabus; items will be placed on reserve under the titles given on the Reserve Request form.


Library Owned Items

Instructors may supply the library with a list of titles and call numbers they want on reserve, or they may submit the books themselves. Circulation staff will retrieve items from the library collection that are to be placed on reserve if a list is provided. If the requested materials are unavailable, the instructor will be notified as soon as possible. If an instructor would like the library to purchase one or more books to be placed on reserve, this request should be made at least six weeks prior to the beginning of the semester that the materials would be used. Orders can be placed by filling out a book order slip and returning it to the departmental library liaison.


Personal Copies

Personal copies of books and journals may be placed on reserve. They should be listed as such on a Reserve Request form. We caution that some amount of wear and tear should be expected when an item is on reserve. The library does not accept responsibility for the loss, theft, or damage of personal items.


Photocopied Materials

The Circulation Department will not make photocopies of articles to be placed on reserve. Photocopies must be provided by the instructor. If a large portion of a periodical volume owned by the library is needed, the entire volume or issue can be placed on reserve. Please consult with the Reserve Coordinator if you wish to place an entire volume owned by the library on reserve. The library reserves the right to refuse any photocopies deemed to be in violation of Title 17. Photocopies of entire books are considered to be in violation of copyright law and will not be accepted.


Multiple Copy Restrictions

Instructors may place up to five copies of any title/item on reserve. This restriction applies to books, journals, photocopies, and any combination thereof. Please consult the Reserve Coordinator if you have any questions.


Course Reserve Loan Periods

There are three loan periods available for course reserve materials: 2 hours, 24 hours, or 7 days. Please indicate witch loan period you prefer on the Reserve Request form.


Timeliness of Submissions

Materials are processed in the order in which they are received. To insure that materials are available for students when needed and to avoid delays in processing, the Circulation Department requests that items to be placed on reserve be submitted as early as possible. Processing of reserve material will take a minimum of one business day, with a maximum of five business days during peak periods (e.g. the start of a semester). Materials will not be available for circulation until they have been processed.


Restrictions on Reserve Materials

Interlibrary loan materials and books borrowed from other libraries will not be placed on reserve. Because every effort is made to keep reference materials available in the Reference Area, these materials are not normally placed on course reserve. Please contact the Reserve Coordinator if you have questions regarding such material.


Removing Items from Reserve

Instructors may request that material be removed from reserve at any time using this online form. Because items need to be de-accessioned from our system, 24-hour notification is necessary whenever you remove items from reserve. All items will be returned to the library stacks or the instructor at the end of the semester indicated on the Reserve Request form unless prior arrangements are made with the Circulation Department.


Contact Information

Please feel free to speak to any staff member at the Library Help Desk for assistance with Course Reserves or contact the Reserve Coordinator directly.

Jessica Fernandes: 978.542.6764